JOB SPECIFICATION - EXPIRED VACANCY

Overview of Role

To ensure the efficient procurement of materials by managing the end-to-end purchasing
process, maintaining accurate transactional data, and supporting production through timely
availability of stock. The role plays a key part in ensuring seamless supply chain operations,
data integrity within the ERP system, and effective supplier communication.

Responsibilities

▪ Material Planning: Run daily or weekly MRP systems to determine material requirements
against inventory levels.
▪ Order Management: Generate and place purchase orders with designated suppliers to
ensure timely acquisition for production.
▪ Data Integrity: Take ownership of data within Pastel, including reconciling Goods
Received (GRVs) against purchase orders and maintaining supplier pricing accuracy.
▪ Order Tracking: Monitor open purchase orders, expedite deliveries where necessary, and
communicate potential delays to the Production team.
▪ Supplier Liaison: Act as the primary point of contact for day-to-day communication
regarding order confirmations and schedules.
▪ Compliance: Ensure all purchasing records and invoices are accurately filed and
maintained for audit purposes.

Qualification

Diploma/Degree in Supply Chain, Procurement, or a related field

Experience

2-3 years in a similar role.

Personal Characteristics

▪ Strong understanding of MRP processes and procurement workflows.
▪ High attention to detail and ability to track open purchase orders effectively.
▪ Experience with ERP systems (Pastel experience advantageous).
▪ Strong communication skills for supplier liaison and internal coordination.
▪ Ability to manage multiple orders and deadlines.
▪ Accuracy in maintaining Bill of Materials (BOM) and transactional data integrity.